Chapter Bylaws

Baton Rouge Chapter of ISACA 

Effective:  03/10/2006 

Revised: 8/26/2018 

 

Article I. Name  

The name of this non-union, non-profit organization shall be the Baton Rouge Chapter (hereinafter referred to as “Chapter”), a Chapter affiliated with the Information Systems Audit and Control Association (ISACA), hereinafter referred to as the “Association”. The Chapter, apart from its innate affiliation with the International Association, is an independent entity from any other association, enterprise, or entity. 
 

Article II. Purpose 

The primary purpose of the Chapter is to promote the education of individuals for the improvement and development of their capabilities relating to the auditing of and/or management consulting in the field of IT audit, security, and control. The objectives of the Chapter are: 

  • To promote the education of, and help expand the knowledge and skills of its members in the interrelated fields of auditing, quality assurance, security, IS audit and control, and IT governance; 
  • To encourage an open exchange of IS audit and control, quality assurance, and security techniques, approaches, and problem-solving by its members;  
  • To promote adequate communication to keep members abreast of current events in IS audit and control, quality assurance, and security fields that can be of benefit to them and their employers, and; 
  • To communicate to management, auditors, universities, and to IS professionals the importance of establishing controls necessary to ensure the effective organization and utilization of IT resources. 
  • Promote the Association’s professional certifications 

 

Article III. Membership and Dues  

Section 1. Classifications and Qualifications:  Membership in the Association is a requirement for membership in a Chapter. Therefore, upon joining the Chapter, a person must also join the Association, with accompanying rights and responsibilities. 

  1. Active Member - any person interested in the purpose and objectives of the Chapter as stated in Article II shall be eligible for membership in the Chapter, and the Association, subject to rules established by the Association Board. Active members shall be entitled to vote and hold office. 
  2. Retired Member - any member who presents proof of retirement status, subject to rules established by the Association Board. Retired members shall be entitled to vote and hold office at the Chapter level.
  3. Student Member - a full-time student currently enrolled in a degree program of an accredited college or university, subject to rules established by the Association Board. Proof of enrollment shall be submitted annually to the Association. Student members shall be entitled to vote, but not hold office at the Chapter level.

 

Section 2. Admissions 

  1. Potential members shall:
  2. Meet the requirements of membership as outlined in Article III, Section 1.
  3. Complete an Association membership application form.
  4. Pay required dues to the Chapter and the Association
  5. Membership in the Association shall be conferred upon an individual when the Association has received the required Association dues for that individual.

 

Section 3. Dues  

  1. Chapter dues shall be payable on or before 1 January of each year, in an amount determined by the Chapter Board, plus Association dues.  $135 + $35
  2. A member whose dues are in arrears for more than 60 days shall no longer be deemed a member.
  3. A member shall forfeit membership if dues have not been paid to the Association and to the Chapter as required.

  

Article IV. Chapter Meetings  

Section 1. The regular meetings of the Chapter shall be held at least four times a calendar year unless otherwise ordered by the Chapter Board. 

Section 2. The Annual General meeting will be held in October, this shall be counted as one of the four general meetings. This meeting shall be for the purpose of electing officers, receiving reports of officers and committees, and for any other business that may arise. 

Section 3. Special meetings may be called by the President or by the Chapter Board and shall be called upon written request by two members. The purpose of the meeting shall be stated in the call. Except in cases of emergency, at least seven days notice shall be given. Paper mail or electronic means may be used for the purposes of membership voting on resolutions approved by the Chapter Board, and such correspondence will be considered a special meeting for the purposes of these bylaws.  

Section 4. Members shall be notified within 15 days of annual general meeting and special general meeting. 

Section 5. Seventeen percent of the membership (or 15 members) shall constitute a quorum at any regular or special meeting.  
 

Article V. Chapter Officers   

Section 1. The President, Vice President, Treasurer, Publicity Director, CISA/CISM Director, Membership Director, Secretary and the immediate Past President shall be the Chapter Officers. 

  

Section 2. The term of Chapter Officers  

  1. The Chapter Officers, except the immediate Past President, shall be elected annually for a term of one year or until they resign or are removed from office. The term of office shall begin at the close of the second quarter meeting (typically the month of May). 
  2. No member shall hold more than two Chapter office(s) at a time.

  

Section 3. Duties of Chapter Officers  

The Chapter Officers shall perform the duties prescribed by these bylaws, by the Chapter Board, or the parliamentary authority adopted by the Chapter.  


The Chapter President shall:
  • To promote the education of, and help expand the knowledge and skills of its members in the interrelated fields of auditing, quality assurance, security, IS audit and control, and
  • Preside at all meetings of the Chapter and the Chapter Board 
  • Appoint, with the approval of the Chapter Board, all committee chairs and committee members  
  • Be an ex-officio member of all committees 
  • Maintain communications with the Association and respond to Association inquiries 
  • Be responsible for submission of the chapter annual report to the Association within 30 days after annual general meeting 
  • Supervise budgetary matters and proper internal control of finances 
  • Writes a “President’s Letter” for quarterly newsletters 
  • Approves the chapter meeting schedule and speakers 
  • Represent the Chapter at Leadership Conference/President Council Meeting(s) 

The Chapter Vice President shall:
  • Perform the duties of the President in the event of his/her absence or disability 
  • Coordinates chapter meetings and events with assistance from the Board. 
  • Secure locations for meetings and perform follow-up with speakers to obtain BIOs, presentation descriptions 
  • Determine equipment needs for meetings and events.  
  • Keep a record of RSVPs 
  • Responsible for sign-in list and sign in for Chapter meetings and events.

The Treasurer shall:

  • Custodian of Chapter funds 
  • Receive all monies and disburse funds only upon the sanction of the Chapter Board, or the Chapter membership 
  • Remit dues to the Association as required 
  • Submit a written report of finances (profit/loss) for each regular meeting 
  • Submit books and records for audit 
  • File any and all tax forms required 

The immediate Past President of the Chapter shall:
  • Serve in an advisory capacity 
  • Perform other duties as assigned by the President 

The CISA/CISM Coordinator shall: 

  • Responsible for answering questions about the exams 
  • Coordinate review sessions (when possible) 
  • Promote benefits of the certifications 
  • Assist other chapter officers with planning chapter meetings 

The Publicity Coordinator shall: 

  • Responsible for creating the quarterly newsletter 
  • Assist other chapter officers with planning chapter meetings 
  • Encourage National and Chapter Engagement

The Membership Coordinator shall: 

  • Responsible for keeping membership email distribution lists current 
  • Welcome new members  and transfers into the Chapter via mail, email or by phone provider new member support 
  • Maintain membership status records 
  • Responsible for nametags for events 
  • Assist other chapter officers with planning chapter needs 
  • Promote benefits of membership 

Secretary 

  • Maintain accurate lists of attendance records 
  • Responsible for the legal affairs and Chapter reports 
  • Minutes of board meetings 
  • Maintain documentation repository 
  • Responsible for maintaining the chapter website 
  • Assist other chapter officers with planning chapter meetings 
  • Responsible for correspondence to members and nonmember announcements  

  

Section 4. Chapter Officer Vacancies  

  1. If a vacancy should occur in any office, except that of the President or immediate Past President, the vacancy shall be filled by Chapter Board appointment.
  2. If a vacancy occurs in the office of immediate Past President, the vacancy shall remain until filled by routine succession.
  3. Chapter Officers must maintain their membership throughout their entire term of office. 

 

Article VI. Nominations and Elections  

Section 1. Chapter Nominations   

  1. Nominations shall be open, and will be declared open by the president at the regular meeting in the month of February. Nominations will then be accepted from the floor from any member of the Chapter.
  2. Each candidate shall have consented to serve and shall have completed a Willingness to Serve agreement and Conflict of Interest form.

  

Section 2. Chapter Elections  

  1. Voting on any office could be by ballot, voice or email.

  

Article VII. Chapter Board   

Section 1. The Chapter Board shall consist of the Chapter officers. The Chapter Board shall have full power and authority over the affairs of the chapter between membership meetings except as defined in these bylaws. The Chapter Board shall be subject to the orders of the chapter and none of its acts shall conflict with action taken by the chapter. 

  

Section 2. Duties  

The Chapter Board shall: 

  1. Supervise the affairs and conduct the business of the Chapter between business meetings
  2. Make recommendations to the membership
  3. Be subject to the orders of the membership
  4. Meet semi-annual (or more frequently if deemed necessary) at a time and place determined by the Chapter Board President
  5. Perform the duties prescribed in these bylaws and the parliamentary authority adopted by the Chapter
  6. Meetings of the chapter board may be held electronically. A conference meeting must be arranged at least 48 hours in advance of the call. Each member should seek recognition from the chair before beginning to speak, and each member should identify himself or herself prior to speaking. Motions will be voted on by voice vote. If the chair has a problem determining the vote, he or she may call for a roll call vote. The roll call vote is for determination of the outcome of the vote and shall not be recorded in the minutes. The minutes of the meeting shall be approved at the next in-person meeting. 


Section 3.
Quorum - A majority of the Chapter Board shall constitute a quorum. 


Section 4.
Action - The affirmative vote of the majority of directors present at a meeting at which a quorum is present shall constitute an act of the Chapter Board. 


Section 5.
Insurance - The Chapter Board shall secure whatever insurance coverage is deemed necessary to meet the needs of the Chapter.  (Has this been updated?) 

  

Article VIII. Chapter Committees  

Section 1. There shall be the following standing committee:  Education and Program 

(We don't have this, or does Education count?) 
 

Section 2. Duties of standing committees   

  1. The education committee shall recommend and oversee seminars and programs of professional education, except exam review courses. 
  2. The program committee shall research and recommend topics for chapter meetings and events in coordination with the Vice President.  

Section 3. Special committees may be created as necessary by the chapter membership or the chapter board. 

Article IX. Dissolution 

To effect dissolution of the Chapter, these bylaws must be rescinded by two-thirds (2/3) vote of the chapter membership after ten (10) days notice has been mailed to each member. In the event of dissolution, the Chapter shall notify the Chief Executive Officer of the Association, in writing, indicating the reason(s) for dissolution and shall return the Chapter charter and any other Chapter or Association documents to ISACA International. All net assets shall go to a welfare, education or civic project designated by the Chapter membership, pursuant to Section 501 (c) (6) of the US Internal Revenue Code with the approval of the Association’s International President and Chief Executive Officer. 

 

Article X. Parliamentary Authority   

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the chapter in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules the chapter may adopt. 

  

Article XI. Amendment of Chapter Bylaws   

The Chapter shall forward all bylaws changes to the Association, with changes indicated, as the Association Membership Board must give approval to all bylaws changes prior to submitting for a vote by the chapter membership. The Chapter Board shall conduct a periodic, ideally annual, comparison of the Chapter practices to the bylaws. The Chapter Board must ensure the compliance of the bylaws with the Association’s bylaws and applicable country requirements.  

  

These bylaws may be amended at any regular meeting by a two-thirds (2/3) vote provided that the amendment has been submitted in writing at the previous regular meeting, or has been mailed to the entire Chapter membership at least ten (10) days prior to the meeting at which it will be considered. 

(We have to vote at next board meeting)