ISACA New York Metropolitan Chapter Bylaws
(Effective: July 1, 2021)
Article I. Name
The name of this non-union, non-profit organization shall be ISACA® New York Metropolitan Chapter Inc., hereinafter referred to as “Chapter”, a Chapter affiliated with Information Systems Audit and Control Association, Inc. (ISACA) hereinafter referred to as the “Association”. Although the Chapter is affiliated with the Association and is subject to the Chapter Affiliation Agreement and other directives of the ISACA Board of Directors, the Chapter is a legally independent entity from the Association as well as any other association, enterprise, or entity, and is responsible for its own legal and administrative affairs, including compliance with all applicable laws and regulations.
Article II. Purpose
The primary purpose of the Chapter is to promote the education of individuals and provide networking opportunities for the improvement and development of their capabilities relating to the auditing of, management consulting in, or direct management of the fields of IT governance, IS audit, cybersecurity, privacy, control, and assurance.
The objectives of the Chapter are to:
- Promote the education of, and help expand the knowledge and skills of its members in the interrelated fields of Cyber Security, IT Governance, IS audit, security, risk, control, and assurance.
- To encourage an open exchange of IT governance, IS audit, cybersecurity, control, and assurance techniques, approaches, and problem-solving by its members;
- Promote adequate communication and open exchange of information and ideas to keep members abreast of current events in Cyber Security, IT Governance, IS audit, security, risk, control, and assurance that can be of benefit to them and their employers.
- Communicate to management, auditors, universities, government, and IT professionals the importance of establishing controls necessary to ensure proper IT Governance and the effective organization and utilization of IT resources.
- Promote the Association’s professional certifications and IT governance.
Article III. Membership and Dues
Section 1. Classifications and Qualifications
Membership in the Association is a requirement for membership in a Chapter.
- A. Active Member – any person interested in the purpose and objectives of the Chapter as stated in Article II shall be eligible for membership in the Chapter, and the Association, subject to rules established by the Association Board. Members shall be entitled to vote and to hold office at the Chapter level.
- B. Retired Member – any member who presents proof of retirement status, subject to rules established by the Association Board. Retired members shall be entitled to vote and hold office at the Chapter level providing all qualifications and requirements set forth in the Chapter Bylaws have been met.
- C. Student Member – any full-time student currently enrolled in a degree program of an accredited college or university, subject to rules established by the Association Board. Proof of enrollment shall be submitted annually to the Association. Student members shall be entitled to vote providing all qualifications and requirements set forth in the Chapter Bylaws have been met and shall be entitled to serve as Board Director or hold office at the Chapter level.
Section 2. Admission
- Potential members shall:
- Meet the requirements of membership as outlined in Article III, Section 1.
- Complete an Association membership application form.
- Pay required dues to the Chapter and the Association.
- Follow the Code of Professional Ethics of the Association.
- Membership in the Association shall be conferred upon an individual when the Association has accepted the membership application and received the required Association dues, fees, and assessments for that individual, and the above requirements are met.
Section 3. Dues
- A. Chapter dues shall be payable on or before January 1 of each year, in an amount determined by the Chapter Board, plus Association dues. Dues and fees must be paid in full to the Association.
- B. A member must have paid their current dues in order to vote in any Chapter elections.
- C. A member shall forfeit membership if dues, fees, or assessments have not been paid to the Association in compliance with terms as set by the ISACA Board of Directors and to the Chapter as required.
- D. Resignation – Any member who resigns shall not be entitled to a refund of his or her annual Association membership or Chapter dues.
Article IV. Chapter Meetings
Section 1. Regular Meetings
Regular Meetings of the Chapter membership shall be held as ordered by the Chapter Board at least quarterly unless otherwise ordered by the Chapter Board, and shall be for the purpose of conducting the regular business of the Chapter and proving educational sessions for the Chapter membership.
Section 2. Annual General Meeting
The Annual General Meeting shall be held in June of each year for the purpose of announcing and installing the newly elected Chapter Board Officers and Directors, providing the state of the Chapter, and for any other business deemed appropriate. The date and location of the Annual Meeting shall be determined by the Chapter Board.
Section 3. Special Meetings
Special Meetings may be called by the President, or five (5) members of the Chapter Board, or upon written request by 5% of the members. The purpose of the meeting shall be stated in the call. No business shall be transacted except that mentioned in the call of the Special Meeting.
Section 4. Notification of Chapter Meetings
Members shall be notified not less than twenty-one (21) days in advance of the Annual General Meeting and not less than ten (10) days in advance of any Regular Meeting or Special Meeting, except in case of emergency.
Section 5. Electronic Voting
- A. An issue that warrants a vote of the membership shall be voted on using an electronic system approved by the Chapter Board.
- Electronic voting will be used for the purposes of membership voting on resolutions approved by the Chapter Board, and such correspondence will be considered a special meeting for the purposes of these bylaws.
- A ballot returned by 5% of the Chapter membership would be a valid vote.
Article V. Chapter Officers
Section 1. Chapter Officers
The Officers of the Chapter shall be six (6) in number and are listed in order of ranking as follows: President, 1st Vice President, 2nd Vice President, Treasurer, Corresponding Secretary, and Recording Secretary.
Section 2. Qualifications of Chapter Officers
Chapter Officers are required to meet the following qualifications:
- Candidates for President, 1st Vice President, 2nd Vice President, and Treasurer are required to:
- Have been dues-paying active or retired members in good standing of the Association and the Chapter, as outlined in Article III, for a minimum of three (3) years by February 15 before the upcoming election, except that if the Treasurer is unable or unwilling to complete his or her term of office, the interim replacement shall be exempt from the three-year minimum Association and Chapter membership requirement and shall be permitted to stand for election as Treasurer at the next regular election.
- Have previously served on the Chapter Board as an elected Chapter Board Director for a minimum of two (2) years prior to the upcoming election, except that if the Treasurer is unable or unwilling to complete his or her term of office, the interim replacement shall be exempt from the two-year minimum Chapter Board service requirement and shall be permitted to stand for election as Treasurer at the next regular election.
- Candidates for Corresponding Secretary and Recording Secretary are required to have been dues-paying active or retired members of the Association and the Chapter, as outlined in Article III, for a minimum of one (1) year by February 15 before the election.
- Candidates for a Chapter Officers shall also meet the qualifications of Board Members in Article VI, Section 2.
Section 3. Term of Chapter Officers
- The Chapter Officers shall be elected for a term of two (2) Chapter years, or until their successors are elected and assume office, or until they resign or are removed from office. The term of office shall begin July 1 immediately following the election.
- No Chapter Officer shall be nominated for election, be presented for election, or hold more than one (1) Chapter office at a time,
- No Chapter Officer shall be eligible to serve more than one (1) consecutive elected term in his or her own right in the same Chapter Officer position.
Section 4. Duties of Chapter Officers
The Chapter Officers shall perform the duties prescribed by these Bylaws and the parliamentary authority adopted by the Chapter.
- A. The President shall:
- Preside at all meetings of the Chapter and the Chapter Board.
- Serve as Chairperson of the Chapter Board.
- Supervise the business affairs and operations of the Chapter.
- Enforce Chapter Bylaws.
- Appoint all committee chairpersons.
- Be an ex-officio member of all committees, except for the Nominating Committee.
- Represent the Chapter at Leadership Conferences, Presidents Council Meetings, and other conferences and functions, where appropriate, or appoint another Chapter Board member as a representative.
- Present an annual report to Chapter Members within the Chapter year at a selected Chapter meeting, or other means of communications, with notification to the Chapter Members through normal channels.
- Submit all required reports to the Association on a timely basis.
- Maintain communications with the Association and respond to Association inquiries.
- Supervise budgetary matters and proper internal control of finances.
- Be responsible for the legal affairs of the Chapter.
- Approve all regulatory and tax reporting before submission by the Treasurer.
- Serve as liaison and advisor in coordinating the activities of the local Chapter in support of the Association.
- Perform other duties as pertain to the office of President, or which may be delegated by the Chapter Board.
- B. The 1st Vice President shall:
- Preside at meetings of the Chapter and Chapter Board in the absence of the President.
- Perform the duties of the President in the event of his or her absence or disability.
- Maintain and disseminate accurate lists of membership, in accordance with local applicable privacy laws.
- Perform other duties as pertain to this office, or which may be delegated by President and or the Board.
- C. The 2nd Vice President shall:
- Preside at meetings of the Chapter and Chapter Board in the absence of both the President and 1st Vice President.
- Perform the duties of the 1st Vice President in the event of his or her absence or disability.
- Perform other duties as pertain to this office, or which may be delegated by President and or the Board.
- D. The Treasurer shall:
- Be the custodian of Chapter funds.
- Receive, deposit and/or disburse such funds of the Chapter as shall be required in the conduct of its affairs and the carrying on of its activities.
- Remit dues to the Association as required.
- Submit a written report at each regular Chapter Board meeting, or as requested by the President.
- Submit books and records for review by the Audit Committee or its representative.
- File all tax forms required on a timely basis.
- Respond to audit recommendations approved by the Chapter Board and assist with the implementation of process improvements.
- Perform other duties as pertaining to this office or as directed by the Chapter President and /or Board.
- E. The Corresponding Secretary shall:
- Be responsible for communications and correspondence pertaining to the Chapter.
- Perform other duties as pertaining to this office or as directed by the Chapter President and /or Board.
- F. The Recording Secretary shall:
- Take minutes of the meetings of the Chapter Board and membership meetings, and maintain the files of previous minutes, together with all related records, for a minimum of seven (7) years.
- Maintain accurate records of Chapter Board member attendance.
- Be responsible for the records of the Chapter.
- Perform other duties as pertaining to this office or as directed by the Chapter President and /or Board.
Section 5. Chapter Officer Vacancies
- A. In the event a Chapter Officer position is vacant due to resignation or removal, the next ranking Chapter Officer shall have the option of advancing, subject to Chapter Board approval, and if he or she chooses not to advance, the next subsequent ranking Chapter Officer shall have the option of advancing to the originally vacated Chapter Officer position, subject to Chapter Board approval.
- B. If no subsequent Chapter Officer in order of ranking chooses to advance, the President shall appoint an individual to finish out the term of the vacated Chapter Officer position, subject to approval by the Chapter Board.
- C. If the Recording Secretary’s office becomes vacant, for any reason, the President shall appoint a replacement, subject to approval by the Chapter Board.
- D. In the event the President is unable to appoint any such individuals in (B) and (C) above due to the vacancy of the office, the Chapter Board will authorize a replacement.
- E. If a Chapter Officer’s membership in the Association shall for any reason terminate, that individual’s position as Chapter Officer shall automatically become vacant.
Article VI. Chapter Board
Section 1. Composition of the Chapter Board
The Chapter Board shall consist of up to twenty-one (21) Board members:
- Six (6) Chapter Officers as described in Article V to be elected.
- One (1) Immediate Past President of the Chapter to serve, subject to his or her written acceptance by the April Chapter Board meeting in a non-elective, advisory capacity, perform other duties as assigned by the President or Chapter Board, and who maintains the same rights and obligations as Chapter Directors.
- Fourteen (14) elected Chapter Board Directors that assist the President and Chapter Officers in the execution of their duties.
Section 2. Qualifications of Board Members
Chapter Board members, including those standing for election and pending installation, are required to meet the following qualifications:
- They must have paid their current dues of the Association and an ISACA Chapter, as outlined in Article III, for a minimum of one (1) year by February 15 before the upcoming election and through their entire term of office. They also must have attended at least one Chapter meeting during the year before February 15 or had an appointed Board, Committee, or Subcommittee leadership role at an ISACA chapter.
- They shall be disqualified from standing for election or serving on the Chapter Board should it become known that they have been:
- Removed previously from the Chapter Board, other than due to resignation.
- Candidates shall not be permitted to nominate themselves for more than one open Chapter Board position.
Section 3. Term of Directors
Chapter Directors, except the Immediate Past President and appointed Chapter Directors, shall be elected annually during the annual election for a term of one (1) Chapter year or until their successors are elected and assume office, or until they resign or are removed from office. The term of office shall begin July 1 immediately following the annual election.
Section 4. Duties of the Chapter Board
The Chapter Board shall:
- Act as the governing body of the Chapter and its action shall be final, unless otherwise specifically provided by these Bylaws or those of the Association.
- Supervise the affairs and conduct the business of the Chapter between Chapter meetings.
- Perform the duties prescribed in these Bylaws and the parliamentary authority adopted by the Chapter.
- Chapter Board Members - Chapter Board Members must become an active participant of an official Chapter Committee or be in the direct assistance of a Chapter Officer within two months following their election to the board. They must maintain required attendance and be in good standing within their Chapter Committee(s) or role in assisting a Chapter Officer for the remainder of their elected term.
Section 5. Financial Authority
The Chapter Board shall:
- Approve the Chapter budget. The Chapter budget may extend beyond any fiscal or calendar year.
- Oversee the expenditure of funds allotted in the approved budget for the benefit of the Chapter membership.
- Authorize the execution of a contract only by a Chapter Officer or, in the case of a special event, by the Chairperson of the special event, if the nature, scope, and expenditure specified in the contract have been previously approved by the Chapter Board. If the nature, scope, or expenditure specified in a contract exceeds or is otherwise outside that which was previously approved by the Chapter Board, the Chapter Officer or Chairperson of the special event shall obtain advance approval by the Chapter Board prior to any action being taken.
Section 6. Fiscal Year & Annual Financial Statements
- The fiscal year of the Chapter shall run from January 1 to December 31 unless otherwise established by the Chapter Board.
- The Chapter Board shall ensure that annual financial statements are prepared, audited, or verified by individuals other than the Chapter Board members, approved by the Chapter Board, presented to the members at the annual general meeting, and submitted as part of the Chapter Annual Report to the Association.
Section 7. Meetings of Chapter Board
- The Chapter Board shall meet or convene at least four times per year at a time and place or by a method determined by the Chapter President or the Board.
- The Chapter Board, standing committees, special committees, and subcommittees of the Chapter Board, shall have the option to conduct its business by conventional or electronic means including in person, or by teleconference, video conference, or other appropriate means of electronic communications media, provided that all members have simultaneous access to the information and/or debate through one or more of the means listed. Each member shall seek recognition from the chair before beginning to speak, each member shall identify himself or herself before speaking, and the minutes of the conference meeting shall be approved by the Chapter Board at the next meeting. In the case of an electronic meeting, it must be arranged at least forty-eight (48) hours in advance of the electronic meeting, and a start and stop time/date shall be established for the electronic meeting.
- Special Meetings of the Chapter Board may be called at any time by the President or any five (5) members of the Chapter Board and shall be conducted in accordance with the means specified in Article VI Section 7B. The purpose of the meeting shall be stated in the call. Any correspondence or electronic transmissions will be considered a Special Meeting, as appropriate, and copies of all e-mails or other electronic documentation will be included as Chapter Board minutes by the Recording Secretary.
Section 8. Notification of Chapter Board Meetings
Notice of Chapter Board meetings shall be given to each Chapter Board member not less than forty-eight (48) hours for Special Meetings and not less than seven (7) days for all other meetings in advance of the meeting by any method deemed necessary or as the Chapter Board may otherwise direct.
Section 9. Quorum of the Chapter Board
A majority of the elected Chapter Board members then in office shall constitute a quorum for all Regular Meetings and Special Meetings of the Chapter Board. A quorum will be in effect when the number of Board members present, whether in person, or by teleconference, video conference, or other means specified in Article VI Section 7B by which all Chapter Board members present at the meeting equal a numerical majority of elected Chapter Board members then in office.
Section 10. Action by the Chapter Board
The affirmative vote of the majority of Chapter Board members present and voting at a meeting, whether in person, or by teleconference, video conference, or other means specified in Article VI Section 7B at which a quorum is present shall constitute an act of the Chapter Board.
Section 11. Expenses and Compensation of Chapter Board Members
- Members of the Chapter Board and Committees thereof may receive such reimbursement for expenses as may be fixed or determined by the Chapter Board. Such reimbursement shall be for expenses incurred in the performance of their duties and be for legitimate Chapter expenses.
- Members of the Chapter Board and Committees thereof shall not be paid any compensation for their Board services should they choose to participate.
Section 12. Non-Officer Chapter Board Member Vacancies
- A Chapter Board member who is not an officer may resign at any time through written notice to the President at least two (2) weeks in advance. The resigning Chapter Board member shall transition all duties and responsibilities, as applicable, to other members of the Chapter Board to ensure continuity of tasks and initiatives in support of Article II.
- B. Except for Chapter Officer positions, if an elected Chapter Board Director position becomes vacant, for any reason, a majority of the remaining Chapter Board members then in office is entitled to approve either leaving the position open for that term or appointing a Chapter member to fill the unexpired portion of the term.
- C. If the Immediate Past President is unwilling or unable to serve, the vacancy shall remain open for that term.
Section 13. Chapter Board Member Removal
- A. A Chapter Board member shall be considered to have resigned from his or her Chapter Board position, who is known to have:
- Violated either the Bylaws of the Chapter or by not fulfilling assigned duties as determined by the Board or the Bylaws of the Association as determined by the Association.
- Violated the Code of Professional Ethics of the Association as determined by the Association.
- Failed to attend, excluding any excused absences, a minimum of either two (2) Chapter Board meetings in a single calendar quarter or 50% of regularly scheduled Chapter Board meetings for two (2) consecutive calendar quarters.
- Any Officer may be removed, with or without cause, at any meeting of the Chapter Board, by a 2/3rds vote of the total Board members of the Chapter Board of Directors, present and voting.
- Any Officer being considered for removal from the Chapter Board shall have the right to be heard by the Chapter Board before an official vote is taken.
- Chapter Board Members may be removed due to their failure to contribute and be accountable to board committees and/or direct assistance of a Chapter as follows: Chapter Board Members that are not in good standing with their designated assignment to Committee or Chapter Officer, as determined by the Committee Chair or Chapter Officer, may be removed from the designated assignment. If a Chapter Board Member is asked to be removed by more than one Committee Chair or Officer to which they are assigned within a two-year period, the Chapter Board Member may be brought to vote for removal from the Chapter Board by two-thirds (2/3) vote of the Chapter Board.
- B. Removal of any Chapter Board member shall also constitute removal of that individual from any Chapter Officer, Committee, or other Chapter Board-related position.
- C. Removal of a Chapter Board member is final and shall cancel all rights, interest, or privileges of such Director in the services or resources of the Chapter, but does not expel the Director in question from membership in the Chapter or Association.
Section 14. Chapter Volunteers
Chapter members who volunteer to work on Chapter Committees or initiatives are not considered members of the Chapter Board with voting rights. These individuals are not elected but are selected by the Chapter Board, President, and/or a Committee Chairperson, and can be removed from Committees by the Chapter Board, President, and/or Committee Chairperson. Generally, they will not be subject to any guidelines outlined in Article VI, but must carry out the duties as assigned by the Chapter Board, President, and/or the Committee Chairperson.
Section 15. Insurance
The Chapter Board shall secure insurance coverage deemed to be necessary and appropriate to meet the needs of the Chapter. The Chapter Board shall use commercially reasonable efforts to carry at all times adequate insurance coverage to insure the risk associated with the Chapter’s activities, and shall hold the Association harmless from any lawsuits, damages, other expenses or liabilities, arising out of the actions of the Board. This may include G/L and D&O policies.
Article VII. Nominations and Elections
Section 1. Chapter Nominations
- A Nominating Committee of three (3) members shall be appointed by the President and approved by the Chapter Board at or before the December meeting prior to before the election to facilitate and monitor the annual election process. A Nominating Committee member shall not be either a current elected member of the Chapter Board or a candidate standing for the upcoming election.
- The Nominating Committee shall:
- Solicit from the Chapter membership beginning in January of each year candidates for any open Chapter Board positions to be filled.
- Accept nominations in writing only from current Chapter members up to and including February 15 before the election.
- Ensure that candidates have been properly screened and qualified for the positions for which they are being presented as stated in Article V, Section 2 and Article VI, Section 2, as applicable, candidates for Chapter Officer Positions have been interviewed, and the process and results have been documented and retained.
- Submit to the Chapter Board a preliminary written report of the slate of candidates at the March Chapter Board meeting.
- Submit a final written report of the slate of candidates at the April Chapter Board meeting, including a written explanation of the criteria and methodology used to evaluate candidates. The Nominating Committee may provide a list of endorsements for the candidate receiving a unanimous vote by the Nominating Committee. This endorsement would be at the sole discretion of the Nominating Committee. Before the disclosure of the Nominating Committee’s endorsements, the Chapter Board shall determine by vote whether all or no endorsements shall be included on the ballot.
- Ensure that the ballots are correct and oversee the election process.
- Notify candidates who have won the election within five (5) days following the conclusion of the election.
Section 2. Chapter Elections
- Chapter Officers and Directors shall be elected by ballot, and the balloting methodology shall be approved by the Chapter Board and communicated to the Chapter membership at least thirty (30) days in advance of the commencement of the period of the election.
- Election period is to be for 14 days, with the election closing no later than May 21st.
- Chapter Officers and Directors, except for the Immediate Past President, shall be elected by a simple plurality of the votes returned by the Chapter membership, with at least 5% of the Chapter members voting for the election to be official.
- In case of a tie between any candidates, the Nominating Committee shall authorize a run-off election with an election period of seven days.
- The Nominating Committee shall submit a written report summarizing the results of the election to the Chapter Board at the June Chapter Board meeting following the conclusion of the election.
- Chapter Officers and Directors elected shall be announced and installed at the Chapter Annual Meeting held each year, and shall take office effective July 1 immediately following the annual election.
Section 3. Propositions
The Chapter Board shall have the authority to submit a proposition for membership consideration and vote, with Chapter Board approval, as follows:
- A. At the time of the annual election ballot.
- B. Earlier than the annual election ballot if the Chapter Board deems necessary, providing the proposition has been approved by the Chapter Board at two (2) consecutive Chapter Board meetings.
Article VIII. Chapter Committees
Section 1. Standing Committees
There shall be the following Standing Committees: Membership, Education, Certification, Corporate Relations, Academic Relations, Strategic Planning, Bylaws, Finance, Audit, Technology, She Leads Tech, Emerging Professionals, Risk Management, and Legal & Compliance.
Section 2. Committee Member Appointments
- The Chairperson of a Committee shall be appointed by the President.
- Committee members shall be appointed by the respective Committee Chairperson, subject to the approval of the President.
Section 3. Term of Committee Appointments
Committee Chairperson and member appointments shall expire June 30 of the Chapter year, or upon resignation or removal as outlined in Section 4 below, as appropriate.
Section 4. Committee Member Removal
- Except for the Nominating Committee and the Audit Committee, a Committee Chairperson can be removed from his or her appointment with or without cause by the President. The chairperson of the Nominating Committee or the Audit Committee can be removed from his or her appointment only by approval of the Chapter Board. Any Chapter Board member can bring a motion to the Chapter Board for removal of a member of the Nominating Committee or Audit Committee, and any member of the Nominating Committee or the Audit Committee can bring such a motion relating to his or her Committee.
- A Committee member, other than for the Nominating Committee or Audit Committee, can be removed with or without cause by either the President or the respective Committee Chairperson subject to approval by the President. A Committee member of the Nominating Committee or the Audit Committee can be removed from his or her appointment only by approval of the Chapter Board.
Section 5. Duties of Standing Committees
- A. Chapter Committees have the following general responsibilities:
- Prepare and submit a written charter, a strategic plan that incorporates Committee goals and objectives, and a budget for the Chapter year to the Chapter Board for approval at the August September Chapter Board meeting.
- Ensure adequate and appropriate staffing and other resources are established to accomplish the strategic plan of the Committee and meet deadlines, as appropriate.
- Be prepared to provide a status report at each Regular Meeting of the Chapter Board or upon request by the President or the Chapter Board.
- B. The Membership Committee shall promote interest in the Chapter, and the Association, through General Membership meetings and social and networking events, and conduct an ongoing membership campaign. When requested by the Association, the Chapter, through its Membership Committee, shall receive and forward applications for membership to the Association.
- C. The Education Committee shall organize and promote seminars and programs of professional education, except exam review courses.
- D. The Certification Committee shall promote ISACA’s certifications and certificates. Plan and conduct the Chapter’s exam review courses.
- E. The Corporate Relations Committee shall develop and maintain relationships with key industry leaders in audit, governance, risk, and cybersecurity fields to obtain guidance on Chapter programming, recruit presenters for chapter events, promote recognition of ISACA certifications and encourage employee ISACA membership.
- F. The Academic Relations Committee shall promote student awareness of the IT governance, cybersecurity, risk, assurance, and IT audit and control professions, identify member schools, and maintain ongoing working relationships with School Advocates.
- G. The Strategic Planning Committee shall review the affairs of the Chapter and make recommendations to the Chapter Board and the Chapter members concerning ways and means by which the Chapter’s purpose given in Article II can be met. It shall be the duty of this Committee to develop a strategic plan, to regularly review the adopted plan, and to prepare and submit plan amendments to the Chapter Board for adoption.
- H. The Bylaws Committee shall report to the Chapter Board and maintain the Bylaws. The Bylaws Committee shall expedite the process of changing the Bylaws in accordance with Article XII, assure that all proposed changes conform to any local laws, examine the consistency of the proposed change with other provisions of the Bylaws, and with those of the Association, and suggest wording for proposed changes.
- I. The Finance Committee, which shall include the Treasurer as a member, shall prepare and submit a consolidated budget at the August Chapter Board meeting for approval by the Chapter Board and provide financial reporting of actual results on a periodic basis. In addition, the Committee shall assist in the preparation and submission of required financial statements, tax, and audit information.
- J. The Audit Committee shall perform a financial audit or review, at least annually to ensure that the Chapter accounts are properly monitored and the Treasurer is following Chapter guidelines. Following the completion of the financial audit or review, the Audit Committee shall present a report of the financial audit or review to the Chapter Board by the June Chapter Board meeting. If the completion date of the report of the financial audit or review will be after the Annual Meeting, members will be advised that they may request a copy of the report, to be communicated to them after the presentation of the report to the Chapter Board.
- K. The Technology Committee shall be responsible for planning, building, and operating IT systems to support the Chapter and Association activities, including but not limited to the Chapter website.
- L. SheLeadsTech Committee shall be responsible for developing programs and events to increase the representation of women in technology leadership roles and the tech workforce.
- M. Emerging Professionals Committee shall provide guidance and networking opportunities to young and emerging professionals, as they navigate the early stages of their careers.
- N. Risk Management, Legal, and Compliance Committee shall be responsible to ensure the Chapter conducts all activities in compliance with laws and regulations, internal policies, bylaws, and best practices. The Committee also assists the Chapter with monitoring and mitigating compliance, legal, regulatory and operational risks, including emerging risks.
- O. Sponsorship Committee shall be responsible for obtaining sponsors when an opportunity is presented; maintaining relationships with existing sponsors; engaging with other committee members to understand their sponsorship needs; maintaining a repository of sponsors and the product/service they provide, and ensuring sponsor's products and services increase industry awareness and visibility.
Section 6. Special Committees
Special Committees may be created, maintained, or removed as necessary by the Chapter Board as deemed appropriate.
Article IX. Indemnification
- The Chapter shall indemnify any and all of its Directors or Officers or former Directors or Officers or any person who may have served at its request or by its election as a Director or Officer of another corporation, against expenses actually and necessarily incurred by them in connection with the defense or settlement of any action, suit or proceeding in which they, or any of them, are made parties, or a party, by reason of being or having been Directors or a Director or Officer of the Chapter or of such other corporation, except in relation to matters as to which any such Director or Officer or former Director or Officer or person shall be adjudged in such action, suit or proceeding to be liable for willful misconduct in the performance of duty and to such matters as shall be settled by agreement predicated on the existence of such liability.
- The indemnification provided hereby shall not be deemed exclusive of any other rights to which anyone seeking indemnification may be entitled under any bylaw, agreement, the vote of members or disinterested Directors or otherwise, both as to action in his or her official capacity and as to action in another capacity while holding such office.
Article X. Dissolution
To effect dissolution of the Chapter, these Bylaws must be rescinded by a two-thirds (2/3) vote of the Chapter membership after ten (10) days’ notice has been mailed or e-mailed to each member. In the event of dissolution, the Chapter shall notify the Chief Executive Officer of the Association, in writing, indicating the reason(s) for dissolution and shall return the Chapter charter and any other Chapter or Association documents to Association. All net assets shall go to a welfare, education, or civic project designated by the Chapter membership, pursuant to Section 501 (c) (6) of the US Internal Revenue Code with the approval of the Association’s International President and Chief Executive Officer.
Article XI. Parliamentary Authority
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Chapter in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules the Chapter may adopt.
Article XII. Amendment of Chapter Bylaws
Section 1. Bylaws Amendment Process
The Bylaws Committee shall conduct at least an annual comparison of the Chapter practices to the Bylaws. The Bylaws Committee shall send proposed changes to the Chapter Board for review. The Bylaws Committee shall submit proposed changes to the Chapter Board for final approval. The Chapter Board must ensure the compliance of the Bylaws with the Association’s Bylaws and applicable laws and regulations.
Section 2. Approval of Bylaws Changes
- The Chapter Board shall approve all suggested Bylaws changes before forwarding them to the Membership Division of the Association, with changes indicated.
- Approval of Bylaws changes by the Membership Division of the Association is required prior to presentation of such Bylaws changes to the Chapter membership for approval.
- Changes to the Chapter Bylaws shall be communicated to the entire Chapter membership at least ten (10) days prior to vote and approval by 2/3 of votes returned with at least 5% of the Chapter members voting for the vote to be official. Changes to Chapter Bylaws can be presented to the Chapter membership for a vote no more than twice per Chapter year.
- Bylaws changes that have been approved by the Chapter membership will be sent to the Membership Division of the Association and posted on the Chapter website.
- The Chapter Board shall conduct a periodic, ideally annual, comparison of the Chapter practices to the bylaws. The Chapter must ensure the compliance of the bylaws with the Association's bylaws and any applicable country or state requirements.
* * * * *